CP Rebels Boys Hoops Booster Club

Meeting Minutes

Mayh 10th, 2006

 

Attendance: Denise and Allen Dittrich, Ryan Laager, Mark Tuchscherer, Beth and Troy Tomlinson, Tom Costello, Jane Hager, Joe Vorthesms, Jeff Munneke, Kim Dudgeon, Jodi Leabo, Ron Reibling, Charlie and Cindy Nolte         

 

Booster Club Meetings will be held the second Wednesday of each month with some exceptions for Spring Break and Holidays.  The meetings will be held at Mansetti’s until we out grow the space or if another option becomes available before that time.  

 

The next meeting is scheduled for June 14, 2006 at Mansetti’s Pizza & Pasta in Champlin from 8:00 - 9:30pm.

 

Meeting Guidelines are posted at each meeting.

 

Meeting Minutes and Agenda’s will be posted via a link from the Champlin Park website - Boys Basketball.

 

Secretary Report:  Minutes approved.

 

Treasurer Report: Donation received from CPTBA, about $1,200.  Plan is to open a checking account at Anoka Hennepin.

 

Coach Laager:

1.  Status of new coach - Ryan Laager announced that this position was offered and accepted by Mark Tuchscherer, also known as “Tuch”.  Mark was the assistant coach for Varsity.  First goal was to hire someone that works at Champlin Park High School.  Mark was hired as a Business teacher.  As far as involving a parent or a board member at the interviews, Eric Lehtola said he traditionally does not do it.  Mark will start interviewing for the other coach positions and Ryan will be helping out.  The school funds “5" coaches.  

 

2.  Programs - Basis/Layout of putting a Program together. Denise suggested a reception to introduce the new coach!  Everyone thought it was a great idea!  This will give the coaches and the booster club an opportunity to offer advertising for the boys basketball program we would like to put together.  The group voted and the date is set to have the reception on Tuesday, June 6, 2006.  Allen will contact Mavericks and see if they are interested in hosting the event.  (Already received word that “YES” Mavericks would love to host the event.)  Beth, Jodi and Kim volunteered to design the invitations.  The invitations will be mailed to: Business Community and the City Offices of Champlin, Brooklyn Park and Dayton, Basketball Parents and High School and 8^th grade traveling basketball boys, CDAA Board, CBTBA Board.  Joe volunteered to put the invite in the newspaper for all three cities about one week before the event.  Jeff volunteered to put together cover letter and rate cards for the advertisements.  These will be mailed as a “soft sale” before anyone starts solicitation.  Jeff will work with Ryan regarding any solicitation prior to the New Coach event.  Ryan will send a list of business that have agreed to help in the past.  Joe and Jane will start soliciting.  Jodi knows someone who can put together a layout for our programs.  Jodi will get more information.   Denise is working on an agenda for the event.  Ron brought up that we could offer advertisement on the website and update it monthly if needed.

 

3.  Pro’s and Con’s of having the booster club money go through the CP Activities account. 

Pro’s: Coach has access to the money for purchases as needed.  Coach is trusted to make the decisions and protects the integrity.  Coach completes a form and gets sign off from a student treasurer and the activity office.  Funds are protected.  Ryan said based on horror stories, it is safer to keep the money in the school activity account.  Ryan said he has not had any problems getting reimbursed for purchases.  Mark agrees with Ryan.  It protects the booster club.  Parents will not question the booster club members as to where the money is going.  Booster Club may not have knowledge of High School rules.  What is legal and what is not.  Coaches may not feel comfortable going to the booster club for reimbursements on certain things, such as; basketball seminars, etc..  Joe mentioned this would reduce booster club expenses and no insurance would be needed.  Kim asked if the money is put in the activity account, does it stay in the account specifically for boys basketball?  Ryan said yes.

 

Con’s: Coach does not have access to the money for purchases.  Parents may question where the money is going?  Booster Club may have a different agenda then the Coach.  It could limit vendor opportunities for the Booster Club.  Booster Club would not have access to money when needed for fundraising activities.  Denise brought up that if we have the money in the booster club account and members see it grow, it energizes them.  They feel the power and success.

 

It was decided to table this decision for a month so that everyone has time to think about it.  We will get recommendations and vote at the next meeting.

 

Here are the options so far:

a) All $ into the CP Activity Account (If over certain amt, get sign off from Board Member?)

b) All $ in the Booster Club Account (Get sign off from the Coach?)

c) % of the $ in the Activity Account and the balance in the Booster Club Account.

d) % of the $ in the Booster Club Account and the balance in the Activity Account.

Who makes decisions on how the money is spent?  Should some decisions be made by the coach and booster club?     

 

4..  Website Status: Ron Reibling created a website already for the “Champlin Xplosion” team.  Ron will e-mail the website link to the group to view.  He plans to create a separate site for the Champlin Park High School Boys basketball.  This site will be a link via the Champlin Park website under Boys Basketball.  He will create the link with the option to go back to “CP website”.  (Home)  Ron will be our Website Coordinator and will be added as a board member as soon as we update the By Laws.

 

5.  List of needs were prioritized in the order that they appear in the list.  I have included this list on the last two pages of these minutes.  Ryan said the top four are: Donation to improve school weight room - $1,000, Additional coach cost - $3,800, New game and practice uniforms - $4,000, New basketballs - $1,000.